Meetings

Uthoff Valley Elementary PTO Exec and Supporting Board Agenda

Date November 10, 2025  Time: 6:00 PM Room 110

1. Welcome 

 

2. PTO Board Member Reports

 

1. Secretary

• Exec board approved 10/13/25 Meeting Minutes

 

2. Treasurer

• Review current Profit and Loss Statement & Budget to Date

 

3. Fundraising 

• Viking Coin Quest-  11/10-11/14
• Spring Fundraiser: Mouse Races: anything to report?
• Restaurant Nights- Chick Fil A- amount earned:$154.64 Culver’s 11/10  Ricos Tacos- 11/24
• Spirit Wear- There will be a November sale. 5th Grade shirts will be in this sale. Spirit Store opens 11/10
• Blues Game: January 27th. Link available to purchase tickets. $5 per ticket goes back to UV. https://www.gofevo.com/event/Uthoffvalley2

4. Support 

• Stock the Lounge Update: 4th Grade sponsored last month's stock lounge. Thank You!! 3rd Grade is up this month! 
• Fall Party Recap
• Parent Teacher Conference dinners recap 
• Current Volunteer Needs:

 

5. Events 

• Trunk or Treat Recap
• Winter Wonderfest 12/13/25- what volunteer and prep needs?

 

6. Caring School Community (CSC) 

• All Pro Dad: The next meeting will be 12/3/25 at 6:15 pm
• Dude Crew:  Huge thanks to Thadd Holdinghausen and the Dude Crew volunteers for giving the parking lot a Fall Festive feel and for all of the help at Trunk or treat!  

Needs: Corn Stalk Clean Up 12/1/25 

 Winter Wonderfest Volunteers (12/13)

3. Principal’s Report

 

4. Presidents’ Report 

• Teacher Grants:  We have $2500 budgets for teacher grants. 

Grants submitted:

The exec board will vote on approving Teacher Grants at the November 10th PTO meeting.

• Boutique Shelving has been purchased: need timeline for install.
• President’s Forum update:  Next meeting will be 11/12/25 9:30-11:30 am at the Lafayette High School- All board members are invited to attend. We need to have at least 1 rep from our school at each meeting.

President/Treasurer Training: 

1. Suggested that all checks require 2 signatures. 
2. Do we have a PTO debit card?
3. Contracts- any contracts that we sign with vendors need to be reviewed and signed by a member of the executive board. Executive board is: President, Vice President, Secretary, Treasurer and VP of Fundraising.
4. Lots of discussion about tax reimbursement. We need to look at the list of retailers we use to buy items for PTO events. We need to make sure we are able to use the tax free letter. (Amy has not been able to use at Diebergs or Walmart) We should then make a list and have reimbursements done from those stores only.
5. Amazon account for 501 c3- need to discuss creating an account to get the tax free benefits.
6. ZEFFY- a 100% free platform for nonprofits. Other PTO’s use this and love it. Something for the exec board to look into.
7. Treasurer: Taxes need to be filed on time and sent to Andrea Kraus
8. Got Your Backpack- food pantry in Rockwood that services over 100 Rockwood Families. If you have a group that is looking to hold a food drive, this is a wonderful place to donate to.

• Bylaws: please keep a copy with your PTO notes and information. Edit suggestions.
• January meeting- is there anything specific we want to focus on or offer as an in service to our families? Spring Fundraiser kickoff planning meeting for volunteers?
• PTO Board Holiday Celebration: need to vote on these two dates 12/1 or 12/8

5. Open Forum for Discussion/Questions
6. Adjournment: 

• Next Meeting: Horns Up Hands In: 12/12/25 5-7 pm
• Board Meeting: January 5th 6 pm